Do you want to free up hours and hours for productive, strategic, proactive work activities? Effective meetings are the key. Your ROI is immediate and the results will be transformative.
Studies show that for every 20-minutes we spend planning and preparing for meetings, we save 60-minutes in rework down the line.
Why don’t we consistently spend this critical 20-minutes preparing for effective meetings?
So many people spend their days reacting to the intensity of their calendars. By rushing from meeting to meeting we tend to show up in meetings with very little clarity. Do we even know the purpose of every meeting scheduled on our calendar this week?
Without clarity about the purpose of a meeting, participants have little clarity about how decisions will evolve and resources will be allocated as a result of a meeting.
Worse, we have little understanding of our individual role in the context of this meeting.
Stephen Covey always said, “Start with the end in mind”.
To make meetings meaningful (and thereby much more productive) take 20-minutes prior to each meeting to get clear on these important issues:
1. What is the purpose of this meeting? Is it a standing committee, a team meeting or an ad hoc meeting for one purpose? Will decisions actually be made in this meeting? Will resources be allocated as a result of this meeting? Do I need additional data in order to be prepared to discuss issues from a strategic perspective.
2. What is my objective for this meeting? How might I move my related priorities forward during this meeting?
3. What is my role in this meeting? Am I the sole decision-maker? Am I there to add context or be briefed? Am I a member of a team that will drive solutions as a result of this meeting?
4. Do we have an official scribe for this meeting? Do we have a track record of documenting action items in a meaningful way that produce effective follow-up and real results?
5. Have I received an agenda for this meeting? Do the agenda items make sense, given the purpose of the meeting?
With only 20-minutes of preparation time, your meetings can be exponentially more effective. More importantly, meetings can be a key structure for building a corporate culture of transparency, alignment and accountability.
If you aren’t strategic and proactive in preparing for meetings, you guarantee frustration and wasted resources in your very next meeting. Drive effective meetings with just a few minutes of organizing your thoughts, preparing for the meeting and ensuring you have the appropriate resources and tools available.
Your colleagues who have least amount of transparency about themselves will be disruptive by dominating the meeting and will drive the few, off-strategy outcomes.
It’s your choice.
For more information about The Halpin Companies’ methods to exponentially grow shareholder value during transitions and transactions, contact us.